SharePoint integration

This section includes:

Note: Before implementing this channel integration, contact your Customer Success Manager for Perception Point X‑Ray to make sure that this functionality is included in your current Perception Point X‑Ray license.

About the SharePoint integration

Perception Point X‑Ray can be integrated with various products. This page explains what configurations are required to integrate Perception Point X‑Ray with SharePoint. For general information about integrating Perception Point X‑Ray with other products, see Bundles and Channels.

When the Perception Point X‑Ray-SharePoint integration is fully configured, Perception Point X‑Ray will scan all the organization folders, both shared and private - each time a file is uploaded to a shared site, or modified. Scan details are included in the Scans page in Perception Point X‑Ray. Remember to click the SharePoint filter icon [] to show only SharePoint scans.

This page describes what must be performed by Perception Point Support and what must be performed by you, the customer, to perform the integration.

About quarantining files in SharePoint

By default, each new Perception Point X‑Ray-SharePoint integration is configured to quarantine files. Files will be quarantined when a scan assigns a malicious verdict to a file, or when someone changes the verdict of a scan to malicious. When a file is quarantined:

The quarantined file is moved to the quarantine folder.
The quarantined file it is not accessible to the owner of the file.
Perception Point X‑Ray may be configured to send an email alert to the owner of the file to inform the owner that the file has been quarantined. For details, see Alerts.
Perception Point X‑Ray may be configured to send an alert to administrators to inform them about the quarantined file. For details, see Alerts.

The quarantined file is replaced by a text file in its original location. The replacement "placeholder" text file has the same name as the quarantined file, but has an additional .txt extension. For example, the placeholder file for Document-123.docx would have the name Document-123.docx.txt

The content of the placeholder text file is similar to:

Document-123.docx was blocked by Perception Point X‑Ray. Contact your system administrator in order to access this file.

You can customize the text that appears in quarantine placeholder files. You can also add links. If necessary, contact Perception Point Support [support@perception-point.io] to specify the customized text and the links that will appear in the placeholder files.

When an administrator releases a quarantined file [by changing its verdict to clean]:

An email is sent to the owner of the file to inform the owner that the file has been released from quarantine.
The released file will be accessible to the owner, in the original location of the file.
The placeholder text file is deleted.

For details about releasing a file from quarantine, see Changing Verdicts.

Note: To disable quarantine, contact Perception Point Support [support@perception-point.io].

Prerequisites

In order to perform the required integration with Perception Point X‑Ray, make sure that you have the following prerequisites:

Microsoft 365 Business Basic
Administrator rights in Microsoft 365
Admin role in Perception Point X‑Ray

The SharePoint integration procedure

Perform the procedure below to integrate Perception Point X‑Ray with SharePoint.

Activating the SharePoint integration

This step activates the Perception Point X‑Ray-SharePoint integration.

To activate the SharePoint integration:

In Perception Point X‑Ray, in the left navigation menu, select Account > Bundles and Channels.
Make sure that a bundle is assigned that includes SharePoint.

For example, the "Advanced Cloud Storage Security for MS Package" bundle includes SharePoint.
Under Enabled Channels, locate "SharePoint" and then click "Activate".
You'll be redirected to sign-in to your Microsoft account.
Sign-in to your Microsoft account as an admin. You'll see a list of the permissions that are required.
Click Accept.

Make sure that SharePoint now appears as "Active" under Account > Bundles and Channels > Enabled Channels.

Note:

By default, quarantine of malicious files detected by Perception Point X‑Ray is enabled.

To disable quarantine, contact Perception Point Support [support@perception-point.io].

Your Perception Point X‑Ray-SharePoint integration should now be functional.

What gets scanned

IMPORTANT: The Perception Point X‑Ray-SharePoint integration protects only the default Documents library in any SharePoint site - Perception Point X‑Ray won't scan any other document libraries.

Perception Point X‑Ray scans the following files:

Every file that is added by a user to the user's shared site.
Every file that an administrator uploads to a shared site.
Every file that is changed by a user in the user's own shared site.
[Only the first time it is changed in a 24-hour period.]
Every file that is changed by an administrator in a shared site.
[Only the first time it is changed in a 24-hour period.]

Note:

By default, files up to 100 MB are scanned - larger files are not scanned. Contact Perception Point Support [support@perception-point.io] if you want to change this limitation.
Perception Point X‑Ray scans files that are uploaded by internal [protected] users - files that are uploaded by external [guest] users are not scanned.
Perception Point X‑Ray scans files that are uploaded after the integration is configured. Files that were uploaded before the integration was configured are not scanned [unless they are modified].

Flow chart diagram

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